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Vendor Billing and Collection Specialist

Company: W.B. Mason Company, Inc
Location: Brockton
Posted on: December 4, 2018

Job Description:


Requisition ID 2018-2266
Position Type Full Time
Shift Type First Shift
Category Accounting/Finance


Responsible for having thorough knowledge of vendor marketing and purchasing programs while managing the complete billing process for all vendor contract or negotiated funding commitments


Essential Duties and Responsibilities

--- Establish relationships with merchandising specialists and vendor financial analysts to gain an understanding of vendor program intricacies, in order to ensure accurate invoice creation
--- Create and submit invoices to vendors by email, with all necessary supporting documentation required for proof of performance
--- Follow up with a phone call or email, in a timely manner, to confirm invoice and supporting documentation was received by vendor and agreed to be accurate for payment
--- Work with merchandising specialists or managers, or directly with vendors to resolve invoice discrepancies, which includes proper investigation and final agreement by vendor
--- Ensure invoice revisions or reconciliations are addressed and resolved with expediency
--- Run weekly Marketing Aging report and review all invoices that are delinquent 30 days or more
--- At Merchandising Managers request, contact vendors with overdue invoices to collect late payments and create log of when payments can be expected
--- Act as a liaison between merchandising, purchasing and finance departments for all vendor invoicing and collection inquiries
--- Monitor monthly discrepancy report between vendor funding files and vendor invoices to determine if any invoicing has been missed
--- Assist in other areas of the Finance department as requested

Knowledge, Skills and Abilities

--- Exceptional time management skills and ability to meet deadlines
--- Consistently handle multiple tasks and exercise good judgment
--- Excellent communication with strong phone and email skills
--- Ability to work cross-functionally, across multiple departments with confidence and persistence
--- Strong attention to detail and problem solving skills
--- Strong business mathematics skills
--- Ability to work on projects to completion
--- Take ownership and responsibility


Education and/or Experience

--- Bachelor's Degree Preferred and/or Bookkeeping Experience
--- Minimum of 2+ years experience in billing and collections
--- Must possess intermediate to advanced experience with Microsoft Excel

Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, speak and hear. The employee is frequently required to sit. The employee is required to use hands and fingers for data entry.


Equal Opportunity Employer

W.B. Mason Company, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.


Keywords: W.B. Mason Company, Inc, Brockton , Vendor Billing and Collection Specialist, Accounting, Auditing , Brockton, Massachusetts

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