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Assistant Director for Administrative Services

Company: State of Massachusetts
Location: Wrentham
Posted on: September 23, 2022

Job Description:

The Department of Developmental Services (DDS) is seeking a motivated and experienced person for the position ofAssistant Director for Administrative Servicesat the Wrentham Developmental Center located in Wrentham, MA. This is a Title 19-certified, and Intermediate Care Facility within the Massachusetts Department of Developmental Services. The Assistant Facility Director works closely with the Facility Director and has the overall responsibility for directing the Administrative and Support Services for the Facility. The Facility offers work programs, day programs, and residential supports to the service-eligible individuals with intellectual challenges who live at the Wrentham Developmental Center. _Job Responsibilities:_(The duties and responsibilities stated are general summary and not all inclusive.) * Demonstrate sound leadership skills and an ability to work independently and make decisions directly and indirectly regarding management and supervision. * Serves on the facilitys senior management team reporting to the Facility Director and working closely with other members of the team to guide and oversee both immediate and future operations. Promotes the financial planning process for both near-term and long-term strategic initiatives to ensure sustainability with the goal being to meet the facilitys needs. * Partners closely with the leadership team to provide financial discipline and integrity to support achievement of the strategic plan and financial goals including capital planning, operations management and maximizing productivity. * In conjunction with the Facility Director, prepare financial and management reports and prepare and administer the facilitys annual operation and capital budget. * Plan and coordinate functions and activities of assigned departments. Responsibilities include managing and supervising a large unionized workforce, evaluating performance and initiating or recommending personnel actions and maintaining good employee relations with department staff. Additionally, the Assistant Facility Director will be expected to perform other duties assigned by the Facility Director. * To plan, direct, coordinate, review and monitor all financially related policies and procedures to ensure the proper utilization and internal controls of the facility are being met. * Supervises administrative support services through the supervision of and collaboration with the Directorsof Operations, Power Plant, Transportation, Campus Police,Consumer Funds, Learning and Development, Adaptive Clothing Design and Laundry Services, Inventory Control and the Storeroom,Food Services and Housekeeping Services. * Responsible for Executive on Call coverage every three weeks and in the absence of the Facility Director assist with the assumption of responsibilities as requested. * Develops policies and procedures or recommends policy changes/updates to ensure professional and comprehensive clinical service delivery is maintained by the department. _Preferred Qualifications_: * Strong Knowledge of, and experience working within, a Title-19 certified, Intermediate Care Facility. * Managerial / Supervisory experience in the provision of 24-hour, 7-day/week services to an intellectually challenged population. * Experience supervising and managing within a large unionized workforce including completing written, employee performance evaluations and taking corrective personnel action, when necessary. * Formal experience in Ability to manage multiple, high-priority objectives and issues, concurrently. * Ability to work, harmoniously, as a member of an integrated management team. * Strong verbal and written communication skills and time management and scheduling abilities. * Knowledge of DDS regulations, policies, and practices. * Knowledge of and experience in using Outlook, Word, Excel, Meditech, etc. * Knowledge of and experience in using the DDS (electronic) budget system, the Integrated Management, Procurement, and Contracting Tool (IMPACT.) * Experience in completing, analyzing, and/or maintaining accurate and detailed records, reports, and projects. * Experience putting contracts out to bid and with the Request for Proposal and Request for Response (RFP/RFR) process. * Knowledge of and experience working within State budgetary operations, and experience in successfully implementing budgetary controls. * Knowledge of and experience working within the Massachusetts Management Accounting and Reporting System (MMARS) and Home and Community Services Information System (HCSIS) programs. _Agency Requirements:_ * Must be at least eighteen (18) years of age. * Must possess current and valid Class D Motor Vehicle Operator's License. _Schedule Information:_ Full-time 40-hour weekly position Schedule Monday through Friday from 8:45 a.m. 5:00 p.m. Days off Sunday and Saturday _About the Department of Developmental Services: _ The Department of Developmental Services is dedicated to creating, in partnership with others, innovative and genuine opportunities for individuals with intellectual disabilities to participate fully and meaningfully in, and contribute to, their communities as valued members. For more information about our agency and programs visit: www.mass.gov/dds _Pre-Hire Process:/ /_ Recommended candidates must successfully complete pre-employment screening which includes: * Disabled Persons Protection Commission (DPPC) Abuse Registry Search: https://www.mass.gov/info-details/dppc-abuser-registry * Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori * National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. * https://www.mass.gov/lists/dds-fingerprint-background-checks As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealths website. Education, licensure, and certifications will be verified in accordance with the Human Resources Divisions Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealths website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form For help logging into/resetting your MassCareers profile, call the Employment Service Center at_617-979-8500_for assistance. For questions concerning the information in this requisition please contact the Human Resources' Field Office at_508-866-8803_. ALL EMPLOYEES ARE PAID ON A BI-WEEKLY BASIS AND MUST HAVE DIRECT DEPOSIT. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. II. A Bachelors degree in a related field may be substituted for two (2) years of the required (A) experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience. IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Developmental Services *Title: *Assistant Director for Administrative Services Location: Massachusetts-Wrentham-Emerald Street Requisition ID: 22000A5L

Keywords: State of Massachusetts, Brockton , Assistant Director for Administrative Services, Administration, Clerical , Wrentham, Massachusetts

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