Purchasing Manager
Company: RAFFLES
Location: Boston
Posted on: February 18, 2026
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Job Description:
Job Description Job Description Company Description Join the
team responsible for crafting a fresh landmark that emphasizes
cultural appreciation among colleagues and the pursuit of
greatness. At Raffles Boston, we recognize the immense worth of our
distinct cultural heritage, and we are dedicated to ensuring that
it is comprehended and embraced by each team member. This
commitment begins the instant a prospective colleague connects with
us and extends throughout their entire journey with the hotel. Job
Description The Purchasing Manager oversees the procurement of
goods and services through competitive bidding to ensure optimal
pricing and quality in compliance with Raffles Hotel’s control
policies. This role manages core purchasing functions such as
receiving and delivering supplies, maintaining organized storage
facilities, and ensuring accurate filing systems for hotel
inventory. Additionally, the Purchasing Manager supervises
receiving clerks, streamlines shipping and receiving processes, and
maintains tracking systems for all transactions, including guest
package signatures. By implementing best practices in inventory
management, vendor relations, and operational standards, the
position plays a critical role in supporting efficient hotel
operations. Maintain appropriate par stock levels for all inventory
items; promptly notify the Director of Finance & Business Support
of any variances or deviations. Ensure all purchases, requisitions,
and orders have proper approvals and comply with hotel policies and
procedures. Partner closely with the Culinary Director and Director
of F&B to align purchasing strategy with menu development,
product quality standards, and operational goals. Lead sourcing,
negotiation, and contracting of food, beverage, and commodity
suppliers to secure optimal pricing, consistency, and value.
Develop and maintain vendor relationships, conduct performance
reviews, and drive continuous improvement in quality, service, and
delivery reliability. Monitor market trends, pricing fluctuations,
and supply risks to support cost control, forecasting, and
budgeting in collaboration with F&B leadership. Implement and
enforce procurement policies, inventory controls, and
sustainability standards, ensuring compliance with food safety and
regulatory requirements. Coordinate with culinary and operations
teams to support menu roll-outs, seasonal programs, and product
evaluations, including tastings and specification approvals.
Analyze purchasing data and KPIs to identify savings opportunities,
waste reduction initiatives, and supply chain efficiencies across
F&B outlets. Oversee product specifications, quality
benchmarks, and standardization of ingredients and beverages across
locations to protect brand and guest experience. Secure competitive
bids and maintain supporting documentation; ensure inventory
pricing reflects current information. Check all Purchase Orders
(POs) for authorization, signatures, price verification, and vendor
assignment; maintain and control filing of all POs and related
documentation, ensuring accurate system input. Maintain and oversee
the BirchStreet purchasing system, ensuring all budget allocations,
vendor profiles, and item data remain accurate and up to date;
troubleshoot issues promptly and ensure receivables and inventory
records are current. Perform daily reconciliation of food and
beverage invoices and submit to Finance for processing; monitor and
prepare financial reports in accordance with hotel requirements and
deadlines. Review banquet event orders and consult with management
for special requirements. Oversee and assist in unloading,
receiving, sorting, stocking, securing, and distributing goods;
ensure timely deliveries and proper rotation of stock (FIFO), as
well as disposal of spoiled or damaged items. Manage delivery needs
for hotel tenants and residences; maintain storage areas, loading
dock, and related spaces in clean and safe condition. Ensure
compliance with federal, state, and local food and beverage storage
laws, regulations, and codes. Receive and deliver packages to all
departments and outlets; verify logs, security procedures, and make
temperature logs for meat. Assist in month-end, quarterly, and
annual inventory processes; complete monthly inventory counts and
reports. Interview, train, coach, counsel, and develop Purchasing
and Receiving staff; provide training in proper receiving
procedures to ensure product freshness and adherence to SOPs;
assist in developing LSOPs as needed. Answer department phones and
respond to vendor, guest, and employee needs with a
customer-oriented approach. Prepare bills of lading for shipments
and maintain organized paperwork; ensure proper and safe packaging
of customer items using packaging equipment. Track all price
changes and keep leadership informed of unusual occurrences or
deviations from standards. Attend and contribute to meetings and
training sessions to promote morale, productivity, and efficiency.
Ability to work in a fast-paced team environment and independently
with strong work ethics; must be available for on-call needs for
shipping and receiving. Report damages and discrepancies promptly.
Qualifications Education & Experience: A minimum of 6 years of
related progressive experience in hotel or related field; or a
4-year college degree and a minimum of 2 years of related
progressive experience; or a 2-year college degree and a minimum of
4 years of related progressive experience. The ability to
demonstrate knowledge and understanding of safe food handling
standards and beverage management. Previous supervisory purchasing
responsibilities required. Must be proficient in using basic
computer equipment and applications, including Windows, word
processing, and spreadsheet programs, as approved by the Company.
Experience with the Birchstreet purchasing system is an asset.
Physical Requirements: Flexible and long hours sometimes required.
Very heavy work, exerting in excess of 100 pounds of force
occasionally and/or in excess of 50 pounds of force frequently,
and/or in excess of 20 pounds of force constantly to lift, carry,
push, pull, or otherwise move objects. General Requirements:
Maintain a warm and friendly demeanor at all times. Must be able to
effectively communicate both verbally and written, with all levels
of employees and guests in an attentive, friendly, courteous, and
service oriented manner. Must be effective at listening to,
understanding, and clarifying concerns raised by employees and
guests. Must be able to multitask and prioritize departmental
functions to meet deadlines. Approach all encounters with guests
and employees in an attentive, friendly, courteous, and
service-oriented manner. Attend all hotel required meetings and
trainings. Maintain regular attendance in compliance with Raffles
Hotel Standards, as required by scheduling, which will vary
according to the needs of the hotel. Maintain high standards of
personal appearance and grooming, which include wearing the proper
uniform and nametag. Comply with Raffles Hotel Standards and
regulations to encourage safe and efficient hotel operations.
Maximize efforts towards productivity, identify problem areas, and
assist in implementing solutions. Must be effective in handling
problems, including anticipating, preventing, identifying, and
solving problems as necessary. Must be able to understand,
evaluate, and apply complex information, data, etc. from various
sources to meet appropriate objectives. Must be able to maintain
confidentiality of information. Must be able to show initiative,
including anticipating guest or operational needs. Perform other
duties as requested by management. Additional Information Salary
Range: From $82,000.00 to $86,000.00 Employee benefit card offering
discounted rates in Accor worldwide for you and your family.
Excellent Company benefits including medical, dental, vision and
life insurance. Personalized development opportunities across
Accor's extensive brand portfolio. Ability to make a difference
through our Corporate Social Responsibility activities
Keywords: RAFFLES, Brockton , Purchasing Manager, Hospitality & Tourism , Boston, Massachusetts
